The Para Research Payroll System is designed to accommodate a wide range of businesses–from a small office to a busy plant to a service bureau that processes other company’s payroll.
Payroll processing is a complex, time-critical task. Therefore, Payroll software must be fast, accurate and responsive to changing requirements. The Para Research Payroll System is unique in its completeness and flexibility while still remaining user-friendly. As your payroll and HR requirements change, the Payroll System will meet your needs to keep this highly visible accounting function running smoothly.
Time cards may be created automatically for all employees or only salaried or hourly employees or individually through employee selection or in sequential order. The system references an employee’s record to establish what hours are typically worked and how much he or she should be paid, as well as applicable deduction/benefit calculations. This is the bulk of the work in payroll processing and the system does it for you. Easily create individual time cards as the need arises, such as when a new employee needs to receive a check in the current check run. If an employee consistently works for multiple departments or always has additional line items for additional pay types, GL distribution and so on, the ability to create a standard time card with template values that can be overridden further accelerates payroll processing.
Remote Time Cards provide for an automatic Time Clock System interface. Simply download the remote time cards and then make any necessary changes to accommodate the pay period. Employee information in the database includes more than just name, addresses, filing status and earnings history. The database includes accrued sick, vacation and personal time, the employee’s title, individual benefits and deductions, skill codes and direct deposit information. If an employee reports tips, the system automatically calculates the FIT, FICA and state tax on tips as well. Benefits and deductions can be automated to stop when a defined limit is reached or after a specified date.
Unlimited “user-defined” pay type codes provide earnings calculations per your specifications. These can be as simple as an additional overtime rate or commission type or for more complicated earnings calculations, such units with a minimum/maximum requirement. Accrual pay types can be automated based on “length of service” with an optional annual “maximum taken allowed” stipulation. Multi-state processing is handled easily through an override of the employee’s usual work state using a pay type designated for a different taxing authority.
Direct deposit is not limited to a single disbursement account and the system provides the choice to allow an employee with direct deposit to receive part of their earnings by paycheck. Direct deposit can be “disabled” for a special payroll run, for example, when issuing end-of-year bonuses.
Fraud prevention is accomplished through the Positive Pay File bank submission option and Security can be implemented throughout the system at the user and/or field level.
Detailed Payroll History Reports allow you to better manage and monitor your labor costs. For example, you can track labor by department or by task or broken out by GL distribution. In addition, you can list employees by: Skill Code to locate employees with alternate skills; Ethnic Code to help comply with federal reporting guidelines; Union Code to group employees by union affiliation.
Tax reporting at the federal, state and local levels includes options to create submission files and determine various calculations related to FUTA and SUTA. In addition to quarterly reporting, monthly reports can be run based on a range of periods.
Prior year data is maintained on the system through separate options, allowing easy access to employees who no longer work for the company or to answer questions about a current employee’s prior earnings, for example. W-2 reporting is updated each year to conform to government regulations.
Federal and state tax table revisions are provided for the new year and throughout the year, as needed, to keep pace with current legislation.
Features Include:
• Electronic tax reporting
• Multi-state processing
• Unlimited benefits/deductions/pay types
• Automatic Tips and Time Card Processing
• Complete up-to-date Federal/State Tax Tables
• User-defined Local Tax Tables
• Security
• Deduction calculations by wage bracket
• Personalized Benefits and Deductions
• Direct Deposit
• Positive Pay File
• Personnel Reporting
• Wage Rate/Accrual Rate Tables
• Shift Differentials
• User-Defined Report Writers